Passport Issuing Organisations (PIO) can only reissue passports that they have originally issued.
If you are not sure if the BHS is the original PIO, please contact the Passport Office so that we can check our database and confirm whether we were the original issuers before you complete the paperwork.
If the BHS did not issue the passport a full list of PIOs is available from Defra. Please note that, as per the current regulations, if your horse is not already microchipped then your vet will need to implant a microchip before we are able to issue the duplicate passport.
The duplicate passport will be stamped as a ‘duplicate’ and Section IX Part II (or Section II Part II for passports issued from 1 January 2016) will be signed by a BHS representative to declare that the horse is not intended for human consumption.
Lost or stolen passports
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If you have lost your horse’s passport, or it has been stolen, you will need to apply for a duplicate.
Duplicate passports can only be produced by the Passport Issuing Organisation that issued the original version. If you cannot remember who issued the passport, you can find this out by typing your horse’s microchip number into the Equine Register ChipChecker.
If the passport was issued by the BHS, you will need to have our duplicate passport application form filled out by your vet, (this can be found on our ‘Downloadable Forms’ page) and submit it to the office. We cannot accept passport applications completed on other PIOs forms.
If you have purchased a horse and the passport was not provided:
It is the responsibility of the seller to ensure that the horse is sold with the passport. If the passport is lost, it is the responsibility of the seller to obtain a duplicate passport with the original issuing PIO before the sale is completed.
If, for any reason, the seller is unable to produce the passport, as the new owner you can apply for a duplicate passport. For BHS issued passports, new owners will need to fill out a change of ownership form as well as a duplicate passport application form. We will contact the current registered owner of the horse to inform them that a duplicate passport and change of ownership has been requested. We allow 14 days for them to respond before we proceed with the application.
Damaged passports
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If the passport has been damaged, please contact the Passport Office.
Cost
Duplicate passports cost £30 each.
For registered charities the cost is £15 per passport.
All passports are sent out by recorded delivery (Signed For™) at no additional cost.
Processing time
Upon receipt of a duplicate application, the BHS will usually issue a duplicate passport within 15 working days. Please be aware that incorrect paperwork can cause delays.
What happens if the original passport is found?
In the event that the original BHS passport is located, please return both the duplicate and original copies to the Passport Office with a covering letter (please also provide your contact details). The original passport will be updated accordingly and, if not done previously, Section IX Part II (or Section II Part II for passports issued from 1 January 2016) will be signed, to ensure that the horse is excluded from the human food chain. Any completed vaccination or veterinary pages will be transferred from the duplicate passport to the original as required. The updated original passport will then be returned.
Please note that duplicate passports issued by other PIOs cannot be administered by the BHS and will be immediately returned to the sender.
